Starting a New Student Organziation
All of the requirements for starting a new student organization at Texas Tech are in the Student Handbook. The 2016-2016 Student Organization requirements can be found in Part II, Community Policies, Section M. Student Organizations.
A Registered Student Organization is defined as a group (president, treasurer, and a minimum of three members, excluding officers) comprised of at least five students enrolled at Texas Tech University who voluntarily come together under a common purpose. The purposes and activities of the organization shall be lawful and not in conflict with the policies, rules, regulations and standards of the University and/or federal, state and/or local statutes.
Interested in starting a new organization at Texas Tech? The first step is to fill out an Intent to Form Request on OrgSync.
Conditions for Registration of New Student Organizations
- A minimum of five students are required to start a new student organization.
- A President, Treasurer, and Student Organization Representative Council Representative are the only three officers that need to be identified.
- All organizations must have a full time faculty/staff advisor. The faculty/staff advisor must be a Texas Tech or Texas Tech Health Science Center employee.
- New student organizations cannot duplicate the purposes and functions of a previously or currently registered student organization. Check if your organization is unique by using the Student Org Search Engine at TTU.OrgSync.com
- A student organization is eligible for registration if it does not deny membership on the basis of race, color, religion, national origin, gender, age, disability, citizenship, veteran status, sexual orientation, gender identify, or gender expression
- Religious organizations may restrict the right to vote or hold office to persons who subscribe to the organization's religious beliefs.
- Social fraternities and sororities must show proof of their Title IX exemption, generally with a 501 (c) 3 Internal Revenue Status.
Names and Logos of the Student Organization
- The student organization name cannot include "Red Raiders," "TTU" or "Texas Tech" in the official name. However, "Raiders" and "Tech" can be used in the official name.
- Student organizations wishing to use Texas Tech logos must receive approval from the Athletic Department External Operations.
- For more information about licensing and approved vendors see the following website: http://www.texastech.com/sports/licensing/text-licensing.html
- New student organizations will need to create a constitution/by-laws.
- The constitution will outline the organization's structure, clarify the organization's purpose, and help members understand how the organization functions.
- The by-laws will outline the rules of the student organization, and how it functions. They set forth detailed procedures for the operation of the organization.
- More information about Constitution and By-Laws>>
The Process of Starting a New Student Organization
- Fill out the Intent to Form Request on OrgSync.
- The Student Invovlement Coordinator will schedule a meeting with individuals making the request for an Intent to Form meeting. During this meeting the staff will go over all of the requirements for starting a new organization, resources, and funding opportunities.
- Upon approval, staff may grant the new student organization a temporary 30 day status that allows non-registered student organizations access to the privileges of being a registered student organization.
- New student organizations will need to complete Registration on OrgSync. The following are just some of the items that need to be included:
- Names and contact information for the President, Treasurer, SORC Representative, and three general members.
- Name and contact information for the student organization faculty or staff advisor.
- Upload the most recent copy of the By-Laws and Constitution.
- Upload the University Policy Agreement which includes the signatures from the President, Treasurer, SORC Rep, general members and faculty/staff advisor. All signatures must match what is on the student organization's OrgSync Profile.
- After submitting the online registration, the Student Involvement Coordinator or Student Involvement Staff will review the registration to make sure it complies with Texas Tech Policies and Procedures. Staff may contact student organization to submit corrections to the registration for approval to be granted in some cases.
- Registration - Every school year student organizations are required to renew their registration through the Center of Campus Life. Typically, registration for the school year is opened around March and the student organizations have until the first day of classes for the fall semester to complete the registration. Failure to do so may result in the loss of student organization benefits.
- Risk Management Training - All student organizations are required to attend risk management training during the school year. Risk Management trainings for the next school year start in March, and the student organization has until the spring semester to complete the risk management training. Organizations only need to send one officer to the student organization trainings.
Changes to Faculty/Staff Advisor, Officers (President, Treasurer, SORC)
& Constitution By-Laws
- Student organizations have ten (10) university working days to update their organization profile and submit a new university policy agreement.
- Changes to the President, Treasurer, and SORC should be reflected in the student organization profile on OrgSync, and an updated copy of the University Policy Agreement should be uploaded to the profile. Failure to complete this stage may results in the temporary suspension of the student organization.