Student Organization's By-Laws

The By-Laws establish the specific rules of guidance by which the organization is to function.  The Constitution covers fundamental principles, but does not prescribe specific procedures for operating the organization.  By-Laws set forth in detail the procedures the organization must follow to conduct business in an orderly manner.  They provide further definition to the Articles of the Constitution and can be changed more easily as the needs for the organization change. By-Laws must not contradict provisions in the constitution.  They generally contain the specific information. 

 

  • Membership (selection procedures, resignations, expulsion, rights and duties)
  • Dues (amount and collection procedures, special fees, when payable)      
  • Duties of officers (powers, responsibilities, specific job descriptions, procedures for filing unexpired terms of office, removal from office)        
  • Executive board (structure, composition, powers)
  • Committees (standing, special, how formed, chairpersons, meetings, powers, duties)
  • Order of business (standard agenda for conducting meetings)       
  • Parliamentary authority (provisions for rules of order, generally Robert’s Rules of Order-Newly Revised)
  • Amendment procedures (means of proposals, notice required, voting requirements)
  • Other specific policies and procedures unique to the organization and necessary for its operation

Once the constitution and by-laws of the organization have been developed, review them regularly. The needs of the organization will change over time, and it is important that the constitution and by-laws are kept up-to-date and reflect the current state of affairs. Provide a copy of constitution and by-laws to new member. This document will help to unify the members by informing them about the opportunities that exist for participation and the procedures to follow to be an active member. A thorough study of the constitution and by-laws should be a part of officer training and transition.

 

A copy of the organization's constitution and by-laws must be submitted to Student Organizations Services when:

  • A new organization is applying for registration.
  • Any changes or amendments are made to the organization's constitution and/or by-laws.