Student Organization Advisor Resources
The Student Org Advisor's Role
As outlined in the Student Handbook & Code of Conduct, each registered student organization is required to maintain a full-time university faculty or staff advisor available to the officers and members for consultation regarding the affairs of the organization.
- Oversee adherence to university standards, rules and/or policies as well as the organization’s constitution and by-laws.
- Attend organizational meetings and functions (encouraged)
- Facilitate and support the organization’s program planning and decision making
- Certify the organization’s expenditures by co-signing all checks or vouchers (encouraged)
Any new or replacement faculty/staff advisor should be reported (via OrgSync) within 10 university business days and sign the organizations University Policy Agreement. Failure to do so may result in suspended privileges for the organization.
Certain student organizations are assigned a faculty/staff advisor by the department to oversee the administration of those areas, groups and resources.
Established full-time university faculty or staff members, who reduce employment hours below full-time status and maintain an office on-campus, may continue to function as the “Primary” advisor of a student organization with the approval of the Center for Campus Life.
Secondary Advisors and Coaches
Registered student organizations may have additional advisors, i.e. coaches (typical of sports clubs) or alumni advisors, if permitted by their constitution and/or by-laws.
Secondary advisors or coaches not affiliated with the university should also be included when filling out the registration application, complete with names, addresses, telephone numbers and emails.
Student Involvement Weekly Newsletter - Each Monday, the Center for Campus Life sends an OrgSync generated newsletter to all students and advisors who have an OrgSync account. If you would like to receive these weekly emails please click on "OrgSync Login" on the front page of the website to create your account. The information is also published on the main page of the website.
Student Org Resources - On-campus resources for General Information, Legal Issues, Organizational Management, Organizational Finance and Policies & Procedures
Texas Tech University Student Handbook and Code of Conduct - A university, like any community, must have regulations and/or standards by which its members abide and procedures by which its organization functions. The standards should provide order and an atmosphere conducive to intellectual and personal development. The Student Handbook and the Code of Student Conduct is intended to serve these purposes in the interest of all segments of Texas Tech University.
Organization Registration - Organizations are asked to register once each year as well as report any newly elected officers within 10 days of elections. Registration is based upon academic year and is encouraged to take place from March until the end August. Organizations must be registered and in good standing to receive registration benefits.
Risk Management Training - In accordance with Texas Education Code, Section 51.9361, all registered student organizations are required to attend training sessions on the topic of risk management as it relates to individuals, organization functions, and/or activities.
Mark Your Calendar
Make sure you mark the 2017-2018 Student Org Advisor Events on your calendar. All event details are tentative and could change, keep up to date on changes by checking OrgSync, the Student Orgs Weekly, and emails from Student Involvement. If you are interested in attending you HAVE to register for all events by clicking on the date. If you have any questions on any of our programs, feel free to contact Keri Shiplet.
New Advisor Orientation
New Advisor Orientation is recommended for New & Returning Advisors who would like to learn more about their role as a Student Organization Advisor and the policies and expectations Student Involvement has for Student Organizations here at Texas Tech. Lunch will be provided.
Fall 2017 Advisor EDU Workshops
The Advisor EDU Workshops are brief, one-hour trainings that will cover a specific topic as it relates to your role as a student org advisor. All topics are tentative and could slightly change. Each workshop is offered at two different times and dates
All workshops will be in the Mesa Room of the Student Union Building
Tuesday, September 12 @ 9:30 AM
If you have a topic you would like covered in an Advisor EDU Workshop, email Keri Shiplet.
Student Org Advisor Risk Management Training
Student Org Advisors are required, and highly encouraged, to attend one (1) advisor risk management training during their entire time as a student org advisor at Texas Tech. Below are this semester’s Student Org Advisor Risk Management Training Sessions.
Keep an eye out for additional emails with additional information from Student Involvement on all of our Student Org Advisor programming.